FULTON SCHOOLS

Fulton Board of Education

Organizational/Regular Meeting

July 13, 2009

Minutes

 

Superintendent Mungall called the meeting to order and led the Pledge of Allegiance.

 

Administration of Oath  

Bookkeeper and Notary Public Sarah Stephens administered the Oath of Office to returning Board Member Kelly Trefil.

 

Election of Board of Education Officers

 

President

Superintendent opened the polls to receive nominations for the office of President.

Nomination Kelly Trefil                      By Phil Hyde

 

Superintendent closed the polls.

 

Superintendent Mungall forgot to request a motion to confirm Kelly Trefil as President.  Superintendent Mungall requested the motion later in the election process.

 

Motion by Hyde, support by Case that the Board elect Kelly Trefil as president of the Fulton Board of Education for the 2009-2010 school year.  Motion carried unanimously.

 

 

Vice President

President Trefil opened the polls to receive nominations for the office of Vice President.

 

Nomination:    Phil Hyde                    By:      Amy Case

 

President closed the polls.

 

Motion by Williams, support by Case that the Board elect Phil Hyde as Vice President of the Fulton Board of Education for the 2009-2010 school year.  Motion carried unanimously.

 

Secretary

President Trefil opened the polls to receive nominations for the office of Secretary

 

Nomination:    Lee Williams               By:      Phil Hyde

 

President closed the polls.

 

Motion by Case, support by Hyde that the Board elect Lee Williams as Secretary of the Fulton Board of Education for 2009-2010 school year.  Motion carried unanimously.

 

Treasurer

President Trefil opened the polls to receive nominations for the office of Treasurer.

 

Nomination:    Amy Case                   By:      Lee Williams

 

President closed the polls

 

Motion by Williams, support by Hyde that the Board elect Amy Case as Treasurer of the Fulton Board of Education for the 2009-2010 school year.  Motion carried unanimously.

 

 

MASB Liaison

Appoint MASB Liaison:                                             Amy Case

 

Athletic Appeals Member

Appoint Athletic Appeals Committee Member:          Lee Williams

 

Board members present:      Case, Hyde, Trefil, Williams

Board members absent:       Beaudreau, Blair, Osborn

 

Welcome and Introduction of Guests

President Trefil conducted by the welcome and introduction of Board Members, Administrators, and the Audience to introduce themselves.  Those in attendance were:

Ryan Schlehuber                     Erika McCrackin                     Greg Wolfe                 Daymond Grifka

Chuck Mungall                       Sarah Stephens

 

Approval of Agenda

Motion by Case, support by Hyde that the July 13, 2009 agenda be approved as printed.       Motion carried unanimously.                                                                                               

 

Approval of Minutes

Motion by Hyde, support by Williams that the Board approves the minutes of the regular meeting of June 8th, 2009 and the special budget meeting of June 23rd, 2009 as printed.  Motion carried unanimously.

 

Communication to the Board

 

Written Correspondence was circulated around the table at the beginning of the Board Meeting.

Comments and Concerns of Citizens Presents - None

 

Resolutions and Other Action

 

Designation of Authorized Signatures of Various Accounts

Motion by Hyde, support by Case that the Board of Education accepts the designation of signatures as presented.  Motion carried unanimously.

 

 

Designation of Depository for School Funds

Motion by Case, support by Williams that the Board of Education chose Commercial Bank and Michigan Investment Liquid Asset Fund to be the designated depositories for school funds.  Motion carried unanimously.

 

Investment Authority/Resolution

Motion by Case, support by Williams, that the Board adopts the investment authority/resolution as presented.  Motion carried unanimously.

 

Determination of Dates, Times, Location of Regular Meetings

July 13, 2009                          7:00 p.m.                     High School Media Center

August 10, 2009                     7:00 p.m.                     High School Media Center

September14, 2009                 7:00 p.m.                     High School Media Center

October 12, 2009                    7:00 p.m.                     High School Media Center

November 9, 2009                  7:00 p.m.                     High School Media Center

December 14, 2009                 7:00 p.m.                     High School Media Center

January 11, 2010                     7:00 p.m.                     High School Media Center

February 8, 2010                     7:00 p.m.                     High School Media Center

March 8, 2010                         7:00 p.m.                     High School Media Center

April 12, 2010                        7:00 p.m.                     High School Media Center

May 10, 2010                          7:00 p.m.                     High School Media Center

June 14, 2010                          7:00 p.m.                     High School Media Center

 

Motion by Hyde, support by Case that the Board designate the second Monday of each month at 7:00 p.m. in the High School Media Center be the date, time and location of the regular meetings of the Fulton SchoolsÕ Board of Education.  Motion carried unanimously.

 

Retention of Legal Firm

Motion by Hyde, support by Williams that the Board retains the law firm of Thrun Law Firm P.C. for school business.  Motion carried unanimously.

 

Publication of Legal Notices

Motion by Williams, support by Hyde that the Board use the Gratiot County Herald and the Clinton County News for publication of legal notices.  Motion carried unanimously.

 

Continuation of Accounting Firm – Abraham & Gaffney

Motion by Case, support by Williams that the Board continues contracting with the accounting firm of Abraham & Gaffney for school business.  Motion carried unanimously.

 

Authorize the Superintendent to Act as the Executive Secretary of the Board

Motion by Hyde, support by Williams that the Superintendent be authorized to act as the Executive Secretary of the Board of Education for the purpose of signing all communications for the Board of Education.  Motion carried unanimously.

 

Superintendent to Sign Contracts/Accept Resignations

Motion by Hyde, support by Case, that the Superintendent be authorized to issue and sign all contracts to school employees and to accept any resignation when tendered by an employee.  Motion carried unanimously.

 

Board of Education Reports and/or Action

 

Latchkey Program

Motion by Case, support by Williams that the Board approves the offering of a latch key program for the 2009-2010 school year as presented.  Motion carried unanimously.

Student Handbooks

Motion by Williams, support by Hyde that the Board approves the second reading and adoption of the 2009-2010 High School, Middle School, Elementary School, Athletic and Adult/Alternative Handbooks as presented.  Motion carried unanimously.

 

Sinking Fund Project Updates – Mr. Mungall and Mr. Wolfe updated the Board on the status of the sinking fund projects.

 

Recommendations of the Superintendent

 

Personnel Action

            RESIGNATIONS

Coaching

Motion by Case, support by Williams that the Board accepts the coaching letter of resignation as presented.  Motion carried unanimously.

 

In-house Suspension Monitor

Motion by Hyde, support by Williams that the Board accepts the letter of resignation from Deana Schaffer as the In-house Suspension Monitor as presented.  Motion carried unanimously.

 

EMPLOYEMENT RECOMMENDATIONS

 

Latchkey Director

Motion by Hyde, support by Williams that the Board employs Ms. Erika McCrackin as the Director of Fulton Community Education Latchkey Program for the 2009-2010 school year and the compensation for this position will be established after the revenue has been determined.  Motion carried unanimously.

 

Volunteer Soccer Coach

Motion by Case, support by Williams that the Board approves the recommendation of Bob Baker as the Volunteer Soccer Coach for the 2009-2010 school year as presented.  Motion carried unanimously.

 

Latchkey Care Giver Position

Motion by Hyde, support by Case that the Board approves the posting of a Latchkey Care Giver Position as presented.  Motion carried unanimously.

 

Participation in Academic Competitions

Motion by Case, support by Williams that the Board approves the participation in all academic competitions and all travel associated with these competitions.  Motion carried unanimously.

 

Financial Statements and Bills

Motion by Case, support by Hyde, that the June & July Financial Statements for the invoices in the amount of $193,821.26 and the payroll in the amount of $443,712.00 be paid.  Motion carried unanimously.

 

Sinking Fund Expenditures

Motion by Case, support by Williams that the Board approves the payment of expenditures in the amount of $26,670.47 from the sinking fund as presented.  Motion carried unanimously.

 

Other Matters for Possible Action

 

Closed Session – ÒPublic Act 267 of 1976 – Open Meetings ActÓ – 8C Negotiations Discussion

Motion by Case, support by Hyde that the Board move to meet in closed session pursuant to Sections 8(c) of the Michigan Open Meetings Act, MCL 15.268(a), to consider upcoming negotiations at 7:37 p.m.  Roll call vote taken.  All ayes.  Motion carried unanimously.

 

Motion by Williams, support by Case that the Board moves out of closed session at 7:47 p.m.  Motion carried unanimously.

 

Adjournment

Motion by Case, support by Williams that the regular/organizational, July meeting of the Board of Education be adjourned at 7:58 p.m.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Lee Williams                                                                                       Cheryl Wiseman

Board Secretary                                                                                   Recording Secretary

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